Do you work for a non-profit? Are you looking to minimize your operating costs?   Is your organization taking advantage of the price savings though nonprofit marketing mail? If not your organization is losing precious capital! Singing up for Nonprofit USPS Marketing Mail is completely free. To find out more and see what the application process entails let's dive into the world of nonprofit USPS Marketing Mail together.

Who is eligible to use Nonprofit USPS Marketing Mail?

An organization is eligible to use Nonprofit USPS Marketing Mail if it is not organized for profit and none of its net income accrues to the benefit of any private stockholder or individual. Only organizations that meet specific standards and have received special authorization from the United States Postal Service may mail eligible matter at any Nonprofit USPS Marketing Mail price. Simply being approved for nonprofit status by the IRS does not qualify an organization for the Nonprofit USPS Marketing Mail prices.

There are 10 categories of organizations that may be approved for Nonprofit USPS Marketing Mail prices:

1. Agricultural
2. Educational
3. Fraternal
4. Labor
5. Philanthropic
6. Religious
7. Scientific
8. Veterans
9. Qualified Political Committees
10. State or Local Voter Registration Officials

Nonprofit USPS Marketing Mail must be deposited for mailing at a Post Office facility where the organization producing the mailing has an approved nonprofit authorization. A separate authorization is required at each Post Office location where Nonprofit USPS Marketing Mail price mailings are deposited.

Note: When an organization submits proof that it is granted federal income tax exemption under 26 USC 501(c)(3), as a religious, educational, scientific, or philanthropic (charitable) organization; under 501(c)(5) as an agricultural or labor organization; under 501(c)(8) as a fraternal organization; or under 501(c)(19) as a veterans' organization, it is considered as qualifying for the Nonprofit USPS Marketing Mail prices, unless other evidence discloses some disqualification.

What is Nonprofit Mail?

Nonprofit Mail is printed material eligible to be mailed as USPS Marketing Mail by organizations authorized by the Postal Service to mail at significantly reduced nonprofit postage rates. Nonprofit mail cannot contain matter that is required to be mailed as First-Class Mail. For example, handwritten or typewritten matter, or bills and statements of account, are required to be mailed as First-Class Mail.

 How to apply to Use Nonprofit USPS Marketing Mail Prices

Application Process

Step 1.

Complete PS Form 3624 - Application to Mail at Nonprofit USPS Marketing Mail Prices, available on USPS.com.

Step 2.

You will need to provide evidence that the organization is Nonprofit. Acceptable evidence includes:

• An Internal Revenue Service (IRS) letter of exemption from payment of federal income tax.
• If an IRS exemption letter is not available, a complete financial statement from an independent auditor (such as a certified public accountant) substantiating that the organization is nonprofit. A statement from a member of the organization is not sufficient (do not submit State tax exemption information).

Step 3.

You will need to provide documents describing the organization's primary purpose, such as:

• Organizing instruments that state the purpose for which the group is organized, such as the constitution, articles of incorporation, articles of association, or trust indenture. The organizing instrument, including all amendments to the original, should bear the seal, certification, or signature of the Secretary of State or other appropriate state official. If one or more of these documents are not sealed, certified, or signed by state officials, an officer or other person authorized to sign for the applicant should submit a written declaration certifying that the documents are complete and accurate copies of the originals.
• Materials showing how the organization actually operated during the previous 6 to 12 months and how it will operate in the future. Bulletins, financial statements, membership forms, publications produced by the organization, minutes of meetings, or a list of its activities may be used.

Step 4.

The application must be signed by someone in authority in the organization, such as the president or treasurer. It must not be signed by a printer or mailing agent.

Step 5.

Submit the completed PS Form 3624 to the Post Office where Nonprofit USPS Marketing Mail mailings will be deposited. If the application is approved, the authorization will apply nationwide.

For more information on how to apply to Use Nonprofit USPS Marketing Mail please visit USPS.com.

Thank you for joining us today as we dug through the complex topic of Nonprofit USPS Marketing Mail.